No-Show/Withdrawal Procedures
No-Show Procedures
A student is considered a “no show” if he/she does not attend at least one class session or does not submit an assignment in an online class during the first seven calendar days of the term. Students reported as a “no show” will be administratively removed from that class for the semester.
A student has three business days following the “no show” date to request to be reinstated. Please refer to the college calendar to reference the “no show” date from each term. To be reinstated in any course, the student must meet the requirements set forth by the instructor for the course in which the student is requesting reinstatement. Note that being reported as a “no show” from a course can impact the financial aid amount awarded, financial aid eligibility, and student account balance.
Withdrawal Procedures
A student may withdraw from a course though the published 60% point (midterm) of the semester. To withdraw from a course, the student must complete the electronic withdrawal form by accessing the OFTC website and clicking “Withdrawal Form” under the Admissions & Financial Aid Tab. Students will receive a grade of “W” if the withdrawal date is on or before midterm. For any withdrawal received during the “no show” period, the student will be considered a “no show” for the applicable class(es). Students who officially withdraw from a course after the drop/add period and “no show” period will receive a grade of “W” through the 60% (midterm) point of the term and will not receive any refund of course tuition/fees.
Withdrawals from a class (or classes) may have a negative effect on academic standing, satisfactory academic progress (SAP), financial aid, program progression, and the student’s account balance. Students are always advised to speak with a financial aid representative prior to submitting a withdrawal.
It is the student’s responsibility to officially withdraw from a course; instructors will not initiate a withdrawal. Student withdrawals will not be processed after the published 60% (midterm) deadline. If a student does not officially withdraw from a course(s), the student remains on the roster and receives the grade earned. All assignments not submitted will receive a grade of "0". Failing grades negatively impact a student's completion rate/GPA and may effect a student's ability to receive financial aid in future terms.
In certain instances, the Registrar may act on behalf of a student to withdraw the student from classes. This may include various situations such as active duty or suspension. Depending on the circumstances, documentation (e.g., military orders or other supporting documentation) may be required to accompany a withdrawal in these instances.
Dual Enrollment
Duel enrollment students need to contact their high school counselor in order to withdraw from a course. The high school counselor will be expected to contact an Oconee Fall Line Technical College Dual Enrollment High School Coordinator to inform them of the student's intent to withdraw. It is a student's responsibility to submit the electronic withdrawal request. in some instances, it may be necessary for the student to be administratively withdrawn.
Unofficial Withdrawal
A student who earns all Fs in a given term or a combination of Fs and Ws (meaning the student withdrew from a class) may be considered an ‘unofficial withdrawal’. Unofficial withdrawals are those who cease attending class(es). Faculty must enter a last date of attendance for students who earn a grade of ‘F’ for the class, and provide documentation supporting the date reported. Once grades are submitted and faculty rosters are verified at the end of a term, unofficial withdrawals (those who earned the F due to ceasing participation) may be required to return funds to Oconee Fall Line Technical College and/or the U.S. Department of Education. Students who truly earned Fs that were not due to ceasing attendance are not considered to have withdrawn; therefore, those students’ aid is not recalculated for the class(es) in question. All students who unofficially withdraw before the midpoint of the term will be assigned an unofficial withdrawal date identified as the 50% point (midpoint) of the term.
The institutional refund policy and federal aid refund policy (Return to Title IV) can be found in Financial Aid. We encourage you to be aware of these policies and how you are affected by them should you withdraw or otherwise cease participation before a term concludes—officially or unofficially.
Hardship Withdrawals
Students may request a Hardship Withdrawal when an unavoidable situation occurs that will prevent them from completing their course work for the semester.
Some examples of Hardship Withdrawal include:
- A medical emergency that requires a hospital stay or prolonged rehab.
- An injury or illness of the student.
- Illness or death of an immediate family member (parent, siblings, spouse, child, in-laws, or grandparents).
- Fire or other personal disaster.
- Mandated jury duty for more than 3 days.
- Incarceration of 3-10 days.
Students may believe they are eligible for a hardship withdrawal; however, all situations do not warrant a hardship withdrawal. Some examples that do not constitute a hardship withdrawal include, but not limited to a lack of knowledge of the withdrawal deadline, transportation issues, or the possibility that a student may fail a course.
Hardship withdrawals are indicated on the student's record as a "W".
A student must request a hardship withdrawal before the last day of classes for the current semester.
Students are not eligible for a hardship withdrawal in courses where they have completed all course requirements (e.g., completed the final exam or submitted the final project/paper/portfolio).
The Registrar's Office will receive and review requests submitted by students. Decisions are communicated to students via their OFTC email. The Financial Aid Office, Business Office, and instructor of the course will be notified as well. If the request is not approved, the student will receive the grade earned in the course.
If the student is physically or mentally incapable of completing the hardship withdrawal process, the student's parent, guardian, or next of kin may act on behalf of the student as long as they provide proof from a licenses physician.
Please note, a hardship withdrawal will still affect a student's Satisfactory Academic Progress (SAP), which may impact a student's financial aid eligibility.
Military Withdrawal
Oconee Fall Line Technical College is authorized to reimburse all tuition and fees paid by students who are required to withdraw from courses as a result of being called into active duty or relocated in response to national emergencies.
In the event of a military emergency whereby a student who is in the Armed Services, the National Guard, or an Armed Forces reserve is activated or otherwise called to duty and as a result may no longer attend class(es), such student may within a reasonable time withdraw from the college. Documentation of such military service must be provided from an appropriate military official. Students who received financial aid may be required to pay the award back to OFTC. Service members and reservists can be readmitted to a program if they are temporarily unable to attend class or suspend their studies due to service requirements.